DE REE
MAIS-Flexis Information System
The all-in-one web-based system for managing, describing, and publishing archives, collections, and heritage assets.
The all-in-one web-based system for managing, describing, and publishing archives, collections, and heritage assets.
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- One system from acquisition to digital reading room
- User-friendly web interface with multi-user support
- Describe any material
- Multi-format support (JPG, TIFF, PDF, MP4, etc.)
- SaaS-ready or on-premise deployment
- Easy export: Word, Excel, EAD-XML, PDF, and custom formats
MAIS-Flexis is an all-in-one web-based system for managing, describing, and publishing archival collections of any type. From historical documents and photographs to maps, genealogical records, audio, and video — everything can be processed, linked, and accessed in one flexible platform that preserves context and structure across your holdings.
Designed for archives, libraries, and cultural institutions, MAIS-Flexis supports multi-format metadata, integrates with digitized files (TIFF, JPEG, PDF, MP4, etc.), and complies with standards like ISAD(G), ISAAR(CPF), and EAD/XML. Whether hosted on-premise or via secure SaaS, it offers collaboration tools, reporting, powerful search, and seamless public access through portals like Archieven.nl — all while keeping your digital heritage future-ready.
Architecture:
Oracle-based robust backend, available as SaaS or on-premise
Compliance:
NEN 2082
Deployment Options:
SaaS (Software-as-a-Service)
Local server installation
Supported Material Types:
Physical and digital content: text, images, audio, and video
Metadata Standards:
ISAD(G), ISAAR(CPF), EAD/XML, Dublin Core, and more
Output Formats:
Word, Excel, PDF, EAD-XML, MAIS-MDWS-ready exports
Security Features:
2-Factor Authentication
Token- or app-based login
Reporting:
Integrated reporting engine with one-click export functionality
Multi-user Support:
Yes, supports concurrent sessions
Upgrade Cycle:
4 updates per year with feature enhancements and fixes
Hosting (SaaS Only):
Dutch Tier-1 Datacenter
MAIS-Flexis is trusted by a wide range of institutions to manage complex collections and archival workflows. Whether you’re preserving handwritten registers or publishing digital audio, this system adapts to your needs.
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Government & Municipal Archives
Manage semi-static archives, case files, building permits, and public records — all while ensuring compliance and access control. -
Libraries & Documentation Centers
Catalog books, periodicals, articles, and special collections using ISBD-compliant bibliographic metadata. -
Museums & Cultural Institutions
Describe and publish digitized artifacts, images, and collections with full multimedia integration. -
Genealogy & Civil Registries
Handle birth, marriage, death records, DTB, notarial acts, and connect them with scanned images for online access. -
Film, Sound & Oral History Collections
Describe, segment, and stream audiovisual content with built-in timecoding and viewer support. -
Semi-static Archives & Dossier Management
Support complex file structures, selection/retention workflows, and generate destruction lists according to Dutch standards. -
Digital Reading Rooms & Public Portals
Enable browsing, searching, requesting, and even ordering digital documents via secure online platforms. -
Specialized Metadata Projects
Support for thematic databases, historical atlases, personal registers, photo banks, and other curated datasets.
